As the Head of Administration, Secretary to Council and Advisor to Executive Management, the Registrar is responsible and accountable to the Vice Chancellor and, therefore, takes charge of all administrative matters that facilitate the core business of the University. This demanding position requires a unique combination of strong leadership, technical, and interpersonal skills. The Registrar must create and maintain collaborative working relationships with institutional leadership, faculty, and staff and support university programmes and policies. The Registrar acts as a central communication resource for academic and policy information related to student records management. The Registrar is responsible for the maintenance and integrity of academic records.
Minimum Qualifications and Experience
- Master’s degree in Education/Management or related field from accredited and internationally recognized universities;
- Ten (10) years’ relevant experience at management level in a university.
- Knowledge of the rules, regulations, and laws regarding student management system;
- Knowledge and experience in the implementation of a workable performance management system that can hold staff responsible and accountable for the business they are engaged in;
- Proven ability to facilitate development of administrative structures, procedures, processes and regulations appropriate to a higher education environment;
- Drafting skills in writing minutes, reports, proposals and advisory notes for the attention of Management;
- Appreciation of the relevance of the new public management to the transformation of modern universities;
- Practical knowledge of industrial relations and dispute resolution;
- Verifiable ability to nurture inter-institutional collaborations;
- Familiarity with project management in higher education;
- Capability to oversee provision of outsourced services;
- Awareness of how effective strategic planning should be pursued;
- Familiarity with parameters for ranking universities in the world;
- An understanding of the role of Registry in the assessment of a higher education institution provided by the National Council for Higher Education;
- Appreciation of the uniqueness of higher education institutions;
- Capacity to lead diverse teams of administrative professionals; and
- Awareness of national, regional and global policies that affect higher education.
- A professional mind-set of proactively identifying opportunities for enhancement of outputs and finding solutions to challenges;
- Strong interpersonal skills, with ability to communicate and build good working relationships with academic and non-academic colleagues and students;
- Ability to work calmly under pressure, and adapt readily to changing circumstances;
- Knowledge of the characteristics of an entrepreneurial university;
- Knowledge of global trends in higher education;
- Team building skills appropriate to the academy;
- Excellent written communication skills with proven ability to use these to convey routine information in a polite and efficient manner with accurate spelling and good grammar; and
- Able to keep a reliable record of discussions and meetings, summarize key outcomes and write clear and concise reports relating to complex subject matters.
Specific Duties and Responsibilities
- Overseeing all operations in the student’s registration process;
- Developing and reviewing administrative policies, plans, strategies, procedures, guidelines, regulations and budgets;
- Coordinating and servicing University Council and its Committees;
- Developing, maintaining and monitoring efficient records management system for the University;
- Coordinating and monitoring provision of office services, security services, fleet management services and outsourced services including legal matters;
- Monitoring provision of health care services;
- Coordinating the development, maintenance and leasing of university estates;
- Organizing and monitoring ceremonies and other congregation functions of the University;
- Fostering the image of the University including development and publication of essential university information documents;
- Establishing and maintaining partnership with government, the public and private sectors, development partners and international communities.
- The Registrar shall hold office for a period of five years and, subject to satisfactory performance, be eligible for re-appointment for one further term.
The University shall provide the successful candidates with an attractive compensation and benefit package in accordance with its existing structure of benefits. Interested applicants are encouraged to submit their applications together with their visions for the office applied for, Curricula Vitae, names and addresses of three traceable referees to the undersigned. Shortlisting of candidates to undergo interviews will be based on the quality of the documents to be submitted to the following address:
The Chairperson of Council
Malawi University of Business and Applied Sciences
Private Bag 303
Electronic copies of the application should be sent to: firstname.lastname@example.org
Applications should be in by 21st February, 2022.